Accounts Payable

ABOUT WILSON:

As one of the largest providers of security services in Australia and New Zealand, our valued employees are supported by a highly experienced management team, industry-leading expertise and a strong local and national infrastructure operating 24 hours a day.

Our vision is to be the most trusted provider of integrated Security Solutions and our purpose, is to build a safer future for everyone. Wilson Security operates in a wide range of sectors and is committed to shaping the future of security by offering innovative and sustainable solutions that create enduring value for our people, customers, and the communities we operate in.

Wilson Security’s journey towards a more sustainable and responsible future is brought to life through our core values of Care, Innovation, Accountability, and Integrity as well as the principles of ESG excellence.

ABOUT THE ROLE:

• Location: Essendon Fields Melbourne
• Full-time permanent position
• Monday-Friday
• 1-day WFH
• Competitive salary

This role is primarily responsible for managing supplier payments and relationships while also providing administrative and analytical support to the Commercial Manager. Key responsibilities include reporting, reconciliations, and other tasks as required.

The Accounts Payable position plays a vital role in maintaining the financial and administrative efficiency of the division, ensuring smooth operations and delivering essential support to the Commercial Manager.

DUTIES & RESPONSIBILITIES:

Supplier Invoices

• Maintain up-to-date supplier rates and overrides within Workbuddy.
• Process weekly payment uploads into AX, adhering to agreed deadlines.
• Conduct monthly reconciliation of outstanding invoices, investigating and resolving discrepancies.
• Handle CAPEX invoice processing, ensuring all invoices include an Asset Requisition Number and New Assets Form.
• Reconcile relevant invoices, such as telephone expenses, uniform and stationery invoices in exflow.

Reports and Reconciliations

• Maintain and update standard operating procedures relevant to the role.

Daily Operations, Administration, and Reporting

• Monitor supplier inboxes, ensuring timely and professional communication.
• Provide clear and effective updates to key personnel on administrative matters.
• Oversee the management of overhead expenses, including stationery and consumables.
• Support the Commercial Manager with data entry, month-end processing, and accrual preparation.

WHO WE ARE LOOKING FOR:

Key Requirements

• Minimum two years of accounting experience.
• Strong administrative and organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Excel, Word, and Outlook, with an aptitude for IT systems.
• Excellent written and verbal communication skills.
• Strong numerical and analytical abilities.
• Demonstrated sound judgment, initiative, and problem-solving skills.
• Commitment to delivering high-quality customer service.

Qualifications

• Tertiary qualification in Business, Finance, or a related field.

Wilson Security is an employer of choice, engaging with our people both online and in person. We offer comprehensive Training and Development, Employee Benefits like a Wellbeing Hub, Health Insurance discounts, and Employee Assistance Programs.

Our Innovation Council and Corporate Social Responsibility team connect with our communities through fundraising, sponsorship, and team building. In 2021, we were recognized by the Australian Security Industry Association as the Outstanding Security Guarding Company.

We are committed to building a workforce that reflects the diversity of the communities we protect, with a focus on supporting Aboriginal and Torres Strait Islander peoples. Our inclusive culture celebrates innovation and teamwork, highlighted by our monthly STRIVE awards.

Master Licence (85518521S)